Parchment Records Digitization is a comprehensive record scanning and indexing service that transforms your legacy student records into indexed, digital files. Conveniently store, access, and fulfill requests from your Parchment account.
Education organizations trust Parchment
Digitized student records
throughout the process to ensure perfection
There’s no shame if they are, they have to be stored somewhere!
Remote work? No problem. Manage incoming requests for legacy records with ease when you have secure, electronic access to all of your student records. Store files on the user-friendly Parchment platform or not— we provide you digital records after we’ve scanned and indexed them so you can do what’s best for your district now and into the future.
Don’t let the fear of natural disasters wiping out your records keep you up at night. Parchment’s expert team can digitize legacy records of all types, ensuring they’re safe, secure, and easily accessible—even in a crisis. Plus, you’ll have peace of mind with a certificate of destruction, as our FERPA-trained staff securely disposes of the originals.
Get rid of that off-site storage unit and reclaim your overflowing records room. With Parchment’s secure, digital storage—no space limits or hidden fees—you can search and access records anytime, while putting your physical space and budget to better use.
Find that record from decades ago, in seconds. Parchment catalogs your newly digitized records by key personal data points and creates a comprehensive learner roster in your credential library to make finding the record you need super simple and super fast.
Your only responsibility is to send us your records. We’ll do the rest!
Prepare and ship your physical legacy records, in any format, including microfilm, microfiche, aperture cards, and paper to Parchment.
Next, we scan the records and index key data points including first name, middle, last, date of birth, student ID, last 4 of SSN, and grad year.
Ensuring accuracy is key. We run Quality Assurance (QA) tests 3 times throughout our process, including a review done with you, to affirm the records have been properly indexed and are of high quality.
Receive your newly digitized and indexed files via an SFTP for you to keep. We also give you the chance to store records in Parchment. We’ll create a roster of your learners, so that when new requests come in, you can auto-match based on the indexed data and learner profile, saving you even more time in your search.
Choose what you want to do with your legacy records. We can return them all to you or destroy them. And we don’t just shred your records—we incinerate them and provide you with a certificate of destruction.
Processing center is located in the continental US
90 days or less for project completion
All staff are certified FERPA trained
Quote per record,
not per page
K-12 Schools
Higher Education Institutions
Post-Secondary Learners
Countries
State/System Initiatives
Receivers
GED/HiSET Jurisdictions
Help your learners be part of the largest credential network in the world.
Elevate your commencement experience with a digital and print diploma.
Let your students tell their story to employers with a holistic learner record.
Manage both print and digital certificate issuing with ease in a single, easy-to-use online app.
